Winter 2015 Newsletter

Annual Meeting time

Dear Copperfield Resident:

The annual members’ meeting of Copperfield Homeowners Association Inc. will take place at the Edmond Public Library (10 S Boulevard) at 7 p.m. on Thursday, January 15, 2015. This is an opportunity for you to meet the board of directors who serve the Association.

These directors are owners just like you who devote substantial time and energy to making Copperfield a great place to live. I would personally welcome the opportunity to introduce you to these board members.

This is also an opportunity to be more informed about how your dues are utilized.

At the meeting, an election will be held to determine whether certain nominees shall be elected to the board of directors for a two-year term. The members may also transact such other business of the Association as may properly come before them.  Business items and issues that may be discussed are as follows:

1. Financial reports;

2. Vacancies on the board;

3. Covenant compliance/enforcement Issues;

4. Reports from other association directors about their as-
signed duties/positions; and

5. Possible new projects for 2015.

Election ballots will be supplied at the meeting. On behalf of the entire board, I encourage you to attend the meeting, and cast your ballot in person. We look forward to seeing you there. If you cannot attend the meeting, however, please complete and mail the enclosed proxy so as to be received at the above address (1322 Fretz Drive Edmond, OK 73003) by 3 p.m., Thursday, January 15, 2015. This will enable us to cast a ballot for you in accordance with the terms of the proxy.

Sincerely,

Richard L. Coburn

President


The annual Meeting Election process

Election ballots will be supplied at the meeting. On behalf of the entire board, we encourage you to attend the meeting, and cast your ballot in person. We look forward to seeing you there.

If you cannot attend the meeting, however, please complete and return the proxy ballot that has been mailed to you so as to be received at:

COPPERFIELD HOMEOWNERS ASSOCIATION, INC.

C/O Neighborhood Services Corporation

1322 Fretz Drive

Edmond, OK 73003

by 3 p.m., Thursday, January 15, 2015

This will enable the Association secretary to cast a ballot for you in accordance with the terms of the proxy.


 

We anticipate having two longtime board members, Gary Moore and David Nunn, hang it up after very long tenures. We as a board and neighborhood owe a special thanks to these men for their long active dedicated service to us.

We will be looking for new blood and experience to help us keep Copperfield a desirable comfortable place to raise a family as well as remaining a good investment.

We need qualified Volunteers for the board positions and for various committees that support the board, including social activities for us all, and a welcoming committee for new homeowners, etc.!

Why volunteer on Copperfield Homeowners Association Board?

–Protect your self-interests. Protect your property values and maintain the quality of life in Copperfield.

–Correct a problem. Have you had difficulty, or do you have good ideas about how things could be done better?

–Be sociable. Meet your neighbors, make friends, and exchange opinions.

–Give back. Repay a little of what’s been done for you.

–Have some fun. Association work isn’t drudgery.

–It’s fun accomplishing good things with your neighbors.

–Express yourself. Help with creative projects like Copperfield beautification.


 

Since the Copperfield Homeowners Association is not a sponsor of, or affiliated with any social website, we needed a website to act as an electronic bulletin board to keep up with community activities for all homeowners to rely on between newsletters. This year Don Mecoy volunteered to set up the Copperfield website and post announcements from the board. (Thank you Don!) Please click on the site: www.copperfieldedmond.org

COPPERFIELD — Dues reminder — $225.00 Annually – NO Change again this year!

Dues are how we pay for all that is necessary to keep our neighborhood functioning and looking beautiful. The HOA mows many acres of common lawn, cares for the beautiful plantings at our lighted entrances, pays all the utilities to run the pool, lights and irrigation systems, manages and runs the recreation areas and the pool maintenance, coordinates the upkeep on our buildings with paint and repairs, manages the greenbelt areas cutting dead trees, maintaining our bridge and other necessities as they arise.

The majority of our residents pay their dues on time. THANK YOU VERY MUCH.


COPPERFIELD ANNUAL MEMBERS’ MEETING AGENDA

1.  President Calls Meeting to Order and Welcomes Owners.

2.  Introductory Comments by the President

3.  Introduction of Current Board Members.

4.  Roll Call and Certification of Proxies.

5.  Proof of Meeting Notice or Meeting or Waiver of Notice.

6.  Minutes–2014.

7.  Neighborhood Service Corporation.

8.  Reports of Officers:

A.  Gary Moore–Treasurer’s Report;

B.  Les Gay–Pool;

C.  Gary Keith–Grounds;

D.  Jeremy Jett-Secretary’s Report

E.  Other Reports;

F.  President’s Summation.

9.  Election of Directors.

10.  Unfinished Projects of 2014

11.  New Business from Members.

12.  Adjournment.

A.  Covenant Enforcement

11.  New Business from Members.

12.  Adjournment.


Covenant Corner –

A Section of Your HOA Copperfield Covenant regulation of this summer:

Vehicle Restrictions; No Trailer, Camper, Mobile home Commercial vehicle, Truck (other than Standard size pick-up truck), inoperable automobile, boat or similar equipment shall be permitted to remain upon any area…, other than temporally. Commercial vehicles shall not include sedans or standard size pickup trucks which are used for both business and personal use, provided that any signs or marking of a commercial nature on such vehicles shall be unobtrusive and inoffensive as determined by the association.

A covenant affects the use and enjoyment of the property and is said to “run with the land” or “touch and concern” the property. This means the covenant and the property are inseparable once the covenant is recorded, and all owners, present and future, are subject to the covenant.

Let’s all make arrangements to keep our trailers out of our driveways and our properties compliant with our Copperfield Covenants this new year of 2015.

Sprucing up the neighborhood

Edmond Electric and the Edmond Urban Forestry Department will give out 460 free trees at Mitch Park near the Edmond Outdoor Ice Rink on Saturday, Dec. 13th from 8 a.m. – noon.

Trees will be available to Edmond Electric customers on a first-come, first-served basis. Customers must present a copy of their electric bill to receive a tree. Available species include red maple, red bud, sawtooth oak, red oak, and chinquapin oak.

redbud

Residents are encouraged to do the following before picking up a free tree:

• Be sure to consider the available planting spaces around your home since not every site is suitable for every type of tree.
• Please consider the size the tree will become and ensure it will not grow into overhead electric lines.
• Before planting, call Okie (Dial 811) to identify underground utilities

For more information about local planting, go to edmondok.com/trees.

A Copperfield Christmas

If you’re looking for a great place to view Christmas decorations, try driving around your own neighborhood! Thanks to the many great neighbors who have really dressed up the place this year. Click here to see a gallery of our homes in lights.

Copperfield entrance lights
Copperfield entrance lights

Did you find a wallet?

Our president recently received this email. Let’s see if we can help this fellow out:

 

Greetings!  My name is Morgan and I work for the City of Edmond as a Electric and Water Meter Reader.  Your neighborhood is one of my routes, and while I was working there yesterday, I seemed to have lost my wallet.  It’s just your generic brown pleather wallet and it will have my CoE id in there as well as my DL.  The address on that DL is current, if anyone finds it and call/will take it to it.   It will be in someone’s front yard, because nearly all the meters in that area are on the front of the houses.   The streets that I read are the northern part of Copperfield, off of Edmond Rd, and no further south than Jamestown Cir (or Ct i can’t remember which). I did try to retrace my steps after work last night, and i did knock on a few doors, and the people said they will keep an eye out for it.  But with all the leaves, it just raises the level of difficulty for this particular “scavenger hunt”.  Thank you for your time, and I really appreciate your neat and clean neighborhood, it’s one of my favorites to read :)
Have a great Holiday!!
Morgan Egbert
Meter Reader
City of Edmond
405-414-00611

 

Tell Edmond what you think

About 3,000 households in Edmond are receiving mailed surveys seeking feedback on opinions of city services.  Were you one of the lucky ones?

Respondents may indicate how pleased they are with services such as police and fire response, parks and recreation programming and the customer service provided by city employees in various departments.

City Manager Larry Stevens said the City Council and management strongly encourage residents who receive the survey to complete it.

“The information we learn from the survey is vital to us for measuring our residents’ attitudes about the services we provide. It also helps us identify trends in customer satisfaction here in Edmond as well as in similar cities around the country.”

Read the city’s full news release here.

Agenda for most recent Copperfield HOA board meeting

COPPERFIELD HOA MEETING AGENDA (Modified)

(Meeting to Be Held November 17, 2014 at the lovely home of

Gary & Rita Moore;   1112 Providence Court)

1. President Calls Meeting to Order and Check Attendance.  1900 sharp

2. Review and Approve/Disapprove October 13, 2014 minutes (by Jeremy Jett).

3. Introduce Guest(s), If Any, and Discuss any Concerns/Issued Raised by Guests:

4.Treasurer’s Report (Gary K. Moore–Treasurer):

5. Grounds Report (Gary Keith):

Light outage on Copperfield entrance west (carry over).

Sprinklers damaged by contactor?

Board voted via email for Holiday lighting to be installed at Edmond Road entrances. Results: 6 votes for; 1 vote No; and one vote not received.

6. Pool Report (Les Gay/Clyde Moore).

Final closing for season and final winterizing complete.

7. Social Report

9. Covenant Compliance Report.

10. New  Business:

Preparations for Annual Meeting to be held 15 January 2015 at the Edmond Library. Rental costs have grown from $10.00 to $45.00 per hour!

Positions on HOA Board?  2 resignations coming ……. need treasurer

11. Newsletter/Website (Richard Coburn):  Will do this coming week as health improves.

Any further discussion on the new Web site?

Board paid Don for web site.

12. Adjourn Meeting. (Executive Session if necessary).

NO CHARGE

Edmond city officials are warning residents of an apparent scam that involves a caller seeking to collect an unpaid utility bill.  The claim is bogus, and the caller has in each previous incident identified as an employee of OG&E, which doesn’t even provide or administer Edmond’s electricity.

From the city’s website:

The City of Edmond Utility Customer Service Department that manages Edmond Electric account billing will NEVER request credit card information over the phone. If you receive one of these phone calls, take down the number and report the incident to the police and do not share any private information with the caller.

Board member openings

We anticipate having two longtime board members hang it up after very long tenures.  This will create three vacancies on our board.  We will be looking for new blood and experience to help us keep Copperfield a desirable, comfortable place to raise a family as well as remaining a good investment.

We need qualified volunteers for the board positions and on various committees that support the board, that include website support, social activities, welcoming committee for new homeowners, etc.!

Why volunteer on Copperfield Homeowners Association Board?

— Protect your self-interests. Protect your property values and maintain the quality of life in Copperfield.

— Correct a problem. Have you had difficulty, or do you have good ideas about how things could be done better?

— Be sociable. Meet your neighbors, make friends, and exchange opinions.

— Give back. Repay a little of what’s been done for you.

— Have some fun. Association work isn’t drudgery.

— It’s fun accomplishing good things with your neighbors.

— Express yourself. Help with creative projects like Copperfield beautification.

We are specifically looking for someone with a financial/accounting background to handle the treasurer role.  This is a very important part of what we do as a board.
Contact Richard Coburn or Gary Moore for more information.

Official Website of the Copperfield Homeowners Association